MINUTES FROM THE ANNUAL GENERAL MEETING OF NORTH COTSWOLD CYCLING CLUB
TIME: 10AM ON THE 24TH of NOVEMBER 2022, REVOLTUION CAFÉ, COTSWOLD CYCLES
1. Welcome and Introductions – Jeremy Griffiths
2. Apologies for Absence
Simon Jones, Graham Franklin, Heather Salter.
3. Approved.
Approval of Previous AGM Minutes
4. Chairmans Report
Given by Jeremy Griffiths in Simon Jones’ absence.
5. Ride Captain Report
Seeing a good turnout for rides, with lots of members now wearing the club kit. Huge variety
of rides are on offer, during the summer season, Monday is the only day that there is no club
ride going out. The ride captain acknowledged all the ride leaders and ride organisers, but
noted the work done by Ian Humpries with regards to planning of new routes for the route
bank.
6. See appendix.
Treasurers Report – Marcus Hearle
7. Membership Report
Membership is at an all-time high, with 218 members. The increase in female membership
numbers was acknowledged: NCCC year on year growth as follows:
Total Members Total Women Members
2023 190 38 (20%)
2024 218 63 (28%)
Paul flint is actively engaging with British Cycling South with regards to membership
initiatives. They have also given access to their Facebook page for postings that increase
awareness.
8. Election of Officers:
It was noted that some new faces to the committee would be good, as this brings new ideas and initiatives.
Committee Role Name
Chairman Jeremy Griffiths
Vice Chair Simon Jones
Club Secretary Laura Baskeyfield
Treasurer Marcus Hearle (noted this would be looking to step back in future)
Club Welfare Officer Simon Jones
Chair of Youth Initiative James Garstin (with support)
Race Secretary Henry Eve
Club Ride Captain Martin Lewis
Membership Secretary Marton Lewis
Publicity & Communications Officer Paul Flint
Social Secretary REMAINS OPEN
General Committee – 1 James Barlow
General Committee – 2 Simon Taylor
General Committee – 3 Andrew Bray
General Committee – 4 Rachel Davies
General Committee – 5 Simon Richards
General Committee – 6 Will Biggart
9. Formal Adoption of Clubs Constitution
Club constitution has previously been circulated.
10. AOB
• Club Away Days
• Training Camps
• Velodrome Trip
• Downhill Enduro Trail @ FOD with Katie Charlton
• Expectation on what the committee involves
11. Closing Remarks
NEXT COMMITTEE MEETING MONDAY 6th JANUARY , 7PM AT THE REVOLUTION CAFE
Appendix:
1. Treasurer’s report for 2024
Cash in hand at the bank was £6,082 as of 29th October 2024. This is £694 less than last year,
which is in-line with financial plan of reducing the balance by up to £1000 if suitable investment
opportunities are identified.
Income
The main income for the club was generated from membership £1887. This was £264 higher
than previous years due to increase membership numbers as the membership fee remained
fixed.
Expenditure
The main areas of expenditure were as follows:
• Ride Leader training £1401
• Website hosting/maintenance £220
• Fees for British Cycling & CTT £141
• Grand tour Sunday £101
• Picnic ride £375
• Club kit stock sold)
£158 (this should be recovered when remaining 3 jerseys
• NCCC mudflaps £95 (this will be recovered once sold)
• Bank charges £60
There have been some savings this year in particular there hasn’t been a race team or young
rider sponsorship this year.
In addition, £1300 was raised for Midlands Air Ambulance from the raffle, Humphrey’s
Christmas coffee ride, Ritchie Reliability Ride and the bring and buy sale. We also donated
equipment and clothes to CFC from the bring and buy sale.
Future fees
The club balance has gradually reduced over the last 5 years, in line with the financial plan.
However, this is not sustainable indefinitely therefore expenditure and revenue will need to be
aligned. It is therefore proposed to raise the adult fees to £15.00 per annum.
This will be the first rise in fees in the Club’s history.