MINUTES FROM COMMITTEE MEETING OF NORTH COTSWOLD CYCLING CLUB: 7:30PM ON THE 5th
JANUARY2026, WHITE HART HOTEL, MORETON-IN-MARSH
Attendees: James Barlow, Laura Baskeyfield, Martin Angell, Will Biggart, Andrew Bray, Henry Eve,
Rachel Davies, Ian Humphrey, Mel Wilson, Simon Jones, Charlotte Lewis, Martin Lewis, Jeremy Taylor
Apologies: Paul Flint, David Hanson
1) CHAIRS WELCOME – JAMES BARLOW (JB) JB acknowledged the resignation of James Garstin from the committee as the youth secretary due to personal time constraints. The committee were asked to encourage anyone who expressed interest
in this role in future, but at this current time it was not deemed a priority to actively seek someone.
2) AWARDS & ANNUAL DINNER EVENING – HENRY EVE (HE) & RACHEL DAVIES (RD)
Booking at the Redesdale Hall has been confirmed for Saturday 21st February. HE to share the invoice details with MA. The Revolution Café have expressed interest to cater this event again, HE will confirm with them as first preference before looking at other potential options. The committee
agreed to hold the ticket price at £15, with a link sent out to purchase online in advance. At the previous meeting the addition of new award categories were discussed, it was agreed that the following awards would be offered and winners agreed by the committee:
- Half-Wheel
- Wooden Spoon
- GRP3 / GRP4 Ride Leader (Non-Committee)
- Favourite Cafe (to be voted by members)
- New Member of the Year
These would be in addition to the current awards – Crash of the Year, Club Person of the Year, Club Women of the Year, Richard Milner Trophy and Club Young Rider of the Year. HE will send out a
survey to club members for nominations for each of the categories. SJ to arrange collection / return of the trophies ahead of the evening. The committee agreed to support with arranging raffle prizes
for the evening, with the proceeds being donated to Midlands Air Ambulance and Cyclists Fighting Cancer. JB requested that we provide updates of club member achievements that could be used for
a recap of the year. WB had spoken with a potential guest speaker on the night, but was waiting on confirmation before this could be communicated in any comms on the evening.
There were some discussions about an additional award that would encourage competition, but it was agreed this
would be discussed at a further date.
3) TY CYCLES SPONSORSHIP OFFER – SIMON JONES (SJ) SJ had spoken with TY Cycles, who had indicated they were keen to sponsor us. This would include
10% discount for members, speedy workshop turnaround and a customer rewards scheme in return for having their logo on club kit. The committee all agreed in support of this.
4) KIT REPRINT / REDESIGN – SIMON JONES (SJ) Following the previous meeting SJ had obtained sample pictures of a new colour kit design, based on members feedback regarding visibility. Given the existing kit is only a few years old, there are no immediate plans to change the current kit. However, as the TY logo would now be included on orders moving forwards – SJ would look at potential updated gilet designs based on options A and B
that were shown (also including reflective panels) for discussion at the next committee meeting. SJ to also find out what the MOQ would be on any new kit orders.
5) TREASURERS UPDATE – MARTIN ANGELL (MA)
Following the election as the new treasurer, MA was in the process of arranging for administrative control with both HSBC and Sum-Up. Transactions could still be made during this period, but MA stated Marcus Hearle still had access if required. MA agreed to use his home address for any
correspondence with these accounts, rather than Dekomte for ease. Once this control had been completed, then MA would apply for a new club debit card. Website fees for 2026 had now been paid. 5 x NCCC Mudflaps had been purchased through TY Cycles.
6) ROUTE LIBRARY REVIEW
It was agreed that feedback from the committee and ride leaders would be required in order to trim down some of the rides from the route bank. JT stated that he would be happy to help support with
some of the administration of this. Routes could also be modified and updated as and when required (due to road surfaces / closures etc) based on feedback provided within the WhatsApp group. The route bank on the website will then be updated following this. An effort will be made to
focus on Sunday Group 3 rides that mirror Group 1 / Group 2 rides to create an additional route bank of 35 mile rides to support with request from the membership. IH offered to support with this.
7) RIDE ANNOUNCEMENTS
It had been noted by both members and committee that some of the ride communication had been sent out late on some occasions. JB asked how we could support the ride captain as a committee or
collating the required information given the number of club rides we host. IH suggested a vice ride captain, or a separate weekday / weekend ride captain to ease the load. The committee also discussed a ladies ride captain. ML stated that often delays were the result of trying to find ride leaders or routes being sent through late rather than the time of collating and sending out the
comms. Although, ML did indicate the British Cycling email system is also not user friendly. In the short term, the committee agreed to be more hands-on within the ride leader WhatsApp group, ensuring ride leaders and routes were being kept updated for the ride captain to process.
AB would send out an email to club members, to see who is accessing the ride information from there and if the updates via email are still required or if WhatsApp only could be used moving forwards.
8) SATURDAY RIDE GROUPS
There was a further discussion around Saturday café ride groups and speeds but with no clear outcome. It was agreed that a further meeting would be needed to discuss and agree this.
However, in order to limit the discussion JT agreed to take this offline and propose some potential options for the Saturday ride prior to the meeting that could then be reviewed and a decision made.
Meeting terminated at 10:30pm without fulfilling agenda. As such, a further meeting will be held in February to discuss Saturday ride groups and publicity and comms. Date and location to be agreed
still.
