MINUTES FROM COMMITTEE MEETING OF NORTH COTSWOLD CYCLING CLUB:
7:00PM ON THE 5th OCTOBER 2026, WHITE HART HOTEL, MORETON-IN-MARSH
Attendees: Laura Baskeyfield, Martin Angell, Will Biggart, Simon Jones, Mel Wilson, Jeremy Taylor,
Henry Eve, Rachel Davies, Martin Lewis, James Barlow, Andrew Bray, Rhiannon Rhodes
Apologies: Paul Flint, Ian Humphrey. Noted that Charlotte Lewis had stepped down from the committee due to illness.
Actions from Last Meeting:
- WHATSAPP LINK TO WELCOME EMAILS – Resolved
- PARENTAL CONSENT FORM – Completed. This will be stored on the new Google drive. Under 18’s within the club to be contacted.
- GOVERNENCE – In progress. Gmail address from the committee required.
- ISSUES / PROPSALS ARISING FROM BC INSURANCE – In progress. No insurance for guests on our club rides, prospective members can ride twice. JT/IH to clarify BC’s stance on this, before the club can agree communication around this.
- RIDE LEADER TRAINING – In progress. LB proposed another option (also cheaper) ride leader training outside of British Cycling to pursue. Proposal to follow.
- FOLLOW-UP FROM WORKSHOP FEEDBACK – In progress. Purchase 6 x additional bottle first aid kits in the interim and update the website and etiquette guidance.
1) Mudguard Rule
Mudguard compliance as a club is good. Simon noted that Martin did a good job of enforcing this over the course of last winter. The committee agreed that there was no change required to the mudguard rule that is currently in place.
Martin noted that there were 6 x mudguard extenders available to purchase at TY Cycles
2) Future Socials & Dates
- Quiz Night – To be held on Thursday 19th November at Revolution Café, Stow-on-the-Wold. This will be capped to 30 people, due to venue capacity. Tickets to be purchased in advance at a cost of £15 with a grazing board and a donation to MAAC included. Bar will be open to purchase drinks
- AGM – To be held on Sunday 29th November @ 9am. Rachel to confirm availability of Oddington Village Hall for this.
3) Reduction in Committee Structure
Ian had shared a proposal to an updated committee structure. It was noted that no youth representative included as part of this. The committee was in agreement that this was a difficult position to fill, but this role should remain open if someone wanted to do it in the future. Revolving door structure is not practical given the interest in committee roles from the wider club membership.
It was discussed that general committee roles are a good way to encourage members into the committee and can be used as a stepping post for moving into other roles of responsibility, reducing them could hinder this. More discussions were required before proposing this at an AGM level, but the committee agreed to review throughout the 2027 year ahead of next year’s AGM. In the short term, the committee agreed to keep existing structure, with some roles remaining optional (race / youth) and aim to fill some of the defined roles and responsibilities within the proposal with the “general committee” members.
It was noted that the clubs constitution requires everyone to resign from their committee roles at the AGM. The committee will look to promote the meetings (Rhiannon to advertise this with our members) to encourage people to come along and get involved and with roles and responsibilities within the committee. Widely accepted that new people joining is of great value to the committee.
4) Committee Members Not Re-standing:
- Will Biggart – Race secretary role likely needs someone else, but will happily take on group one captain role.
- Rachel Davies – Will step down from the committee at the AGM. But will support with the annual dinner in the interim period.
- Henry Eve – Will step away from social role. But happy to push more on the race side of things.
5) Club Trophies
Agreed that club trophies should be returned at the AGM for the club to arrange engraving of the winners before the Annual Dinner early next year.
6) AOB
- It was raised that Meta / Smart glasses were being used on club rides. The committee agreed to vote at the AGM as to if as a club we ban the use of smart glasses.
- Mel Wilson raised that the we should look into succession planning of key roles within the committee, to encourage others to step up over a longer period of time.
- The committee are aware of some club members are taking part in faster rides with other clubs, due to the lack of them on offer within our ride offering. It was agreed that we need to do something as a club to ensure that we don’t lose these members. Agreed that we would pick this up as part of the AGM and if there is a preference as to day / time of the week for these rides to take place.
- Also agreed we would ask club members about preferred coffee stops as part of the AGM.
Next Committee Meeting will be Monday 7th December @ White Hart, Moreton in Marsh
Agenda and discussion points to be shared no later than 48 hours before.